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High risk work assessor portal – Split assessment event notifications

This instructional video covers split assessment event notifications and allocation in the high risk work assessor portal.

Download a copy of this film (MP4, 17MB)

In this video, we'll cover split AEN nomination and allocation.

So this will start with an RTO nominating split AENs to an assessor and the follow-on from there will be the assessor planning those assessment events. The reason this might happen is because an RTO may use two assessors to do the assessment for multiple candidates.

So in our case here, we have an example on screen where we have two candidates, SPLITONE and SPLITTWO. We can see that this assessment event is for knowledge and for calculations. This assessment event is currently a new status.

We haven't sent this to an assessor at this point. However, we've deselected performance.

So what we'll do is we'll nominate this to our assessor. And once we do, we've nominated the knowledge and the calculations component of this assessment event to an assessor.

Now, if we head over to the second part of this assessment, and we now have a different assessment event with the same two candidates but this one is just for performance, we now have a different assessment event with just the performance assessment type.

This may be useful when you want to change assessors or when you want to allocate to an assessor that's already performing a performance assessment type for a specific class but you need a different assessor to do the knowledge and the calculations first.

In this case, we have again our candidates, SPLITONE and SPLITTWO. This is assessment event is for performance only. So what we'll do is we'll nominate this to the assessor as well. That way both the AENs for knowledge and calculations and performance are nominated to the same assessor.

So if we go ahead and nominate now, we select the yes button. The assessor will receive a notification that they have AENs ready to action.

So if we jump over to our assessor, and we search for our first split assessment event, we'll bring that up and we can see that now we have this assessment event for knowledge and for calculations with training SPLITONE and SPLITTWO.

So I'll head back for a second and we'll have a look at the other assessment event. If we search, this is our nominated performance one. And you'll see that it's here just for performance.

Now, if we were to come in here and select a date and a time for performance, let's do that three days in advance, we'll pick a time. We'll pick an address. And we'll select our suburb. We can now select our candidates for allocation. And let's say we want to plan this assessment event.

Once we hit the plan button, we'll get two errors. It's one error for each candidate and basically what it tells us is that these candidates don't have knowledge or calculations results.

However, the RTO has nominated these candidates to us for knowledge and calculations, which means in order for us to plan this assessment event, we first need to plan the assessment event for knowledge and calculations, and subsequently, we then need to plan the performance assessment event at a date and time that is beyond knowledge and calculations.

Now, the date can be on the same day but the time cannot be at the same time as the knowledge and calculations. So if we head back, let's go back to our first assessment event with the knowledge and the calculations. We'll select our date. We'll pick a time. Enter our street, our suburb. We'll copy that data down. And we'll select both candidates.

Now, once we plan this, we've allocated these candidates to an assessment for knowledge and calculations. This means that now when we go back into our performance assessment event, so we'll open that one up, if we select the same date and all we need to ensure is that the time is after the knowledge and the calculations. We'll enter our standard details.

And we can now allocate both candidates and you'll see than once we hit the plan button and go through our confirmation, we can now plan this assessment event. So now we have two assessment events, one for knowledge and calculations, one for performance.